Project Administrative Assistant

Rapid City, SD
Full Time
HUD Support
Entry Level

Join a Team Committed to Innovation and Diversity

Project Solutions, Inc. (PSI) is a dynamic and growing professional project management firm with a strong commitment to diversity, innovation, and continuous improvement. For over 25 years, we've successfully delivered solutions to government clients.

About the Role:

We are seeking a dedicated Project Administrative Assistant to support a key project with the Department of Housing and Urban Development (HUD). This onsite position in our Rapid City, SD office will report directly to the Project Manager and serve as the primary point of contact for all HR-related administrative activities.

Key Responsibilities:

           Recruiting:

  • Provides end to end support throughout recruiting and onboarding process, maintaining commitment to providing a positive candidate and new hire experience.
  • Responsible for generating offer letters as well as initiating and monitoring background checks, partnering with HUD team or background check vendor on a case-by-case basis.
  • Coordinates the completion of new hire paperwork and sends onboarding communications, thoroughly reviewing content, and suggesting edits as needed.
  • Responds to inquiries from candidates, hiring managers, and recruiters throughout duration of recruiting and onboarding process.
  • Ensure new hires have completed appropriate trainings prior to starting work in the field.
HR Analysis:
  • Setting up new vendors, to include requesting W-9. Subcontractor agreements, and Certificates of insurance and following through until task is completed
  • Analyze retention and turnover.
  • Coordination and Communication.
  • Serve as a liaison between HR and other departments ensuring effective communication.
  • Keep all relevant parties informed of project statuses and updates.
         Documentation and Reporting:
  • Maintain comprehensive project documentation.
  • Prepare regular reports for the Project Manager and stakeholders highlighting progress, risks, and opportunities.
Resource Management:
  • Assist in the allocation and management of resources according to project requirements.
  • Track team member availability and adjust project plans, as necessary.
          Process Improvement:
  • Contribute to the continuous improvement of HR processes and systems by identifying inefficiencies and recommending enhancements.
  • Ensure project activities comply with company policies and best practices.
Qualifications:
  • Previous experience in a similar role preferred.
  • Minimum of two years of experience in human resources preferred.
  • Understanding of government contracts helpful.
  • Excellent written and verbal communication skills.
  • Detail oriented and highly organized.
  • Ability to work autonomously as well as take direction as needed.
  • Highly motivated and capable of seeing projects through from beginning to end.
  • Strong technical skills and experience with Sharepoint as well as Microsoft Word, Excel, PowerPoint, and Outlook.

Work Environment:
This position is onsite in our Rapid City, SD office and operates in a professional office environment using standard office equipment such as laptop computers, photocopiers, and smartphones.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position will require the ability to lift files, open filing cabinets and bend or stand on a stool, as necessary. Little to no travel is expected for this position.

Position Type/Expected Hours of Work:
Days and hours of work are Monday through Friday, flexible scheduling options. Position operates during regular business hours. Occasional evening and weekend work may be required as job duties demand.

Benefits:

  • Choice of 3 Medical Plan Options
  • Dental and Vision Plans
  • Health Savings Account with High Deductible Plan
  • Access to Doctors on Demand with medical plan
  • Company Life Insurance with medical plan
  • Paid Time Off and Paid Holidays and Sick Leave
  • 401(k) Savings Plan with Company Match


The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. Benefit offerings subject to change.
Project Solutions, Inc. is an equal opportunity employer, women, individuals with disabilities, protected veterans and minorities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
EEO/AA/M/F/Vets

Share

Apply for this position

Required*
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*